Conference fees
Belgian VAT (21%)
According to articles 53 and 54 of the European VAT Directive 2006/112/EC of 28 November 2006 the place of supply of services in respect of admission to a.o. scientific, educational or similar events, shall be the place where those events actually take place. Consequently, local VAT must be charged on the admission fees to such events. In this respect Belgian VAT is levied on the admission fee to our conference in Belgium.
Insofar as and to the extent that you are entitled to deduct VAT in your own country, the Belgian VAT can be reclaimed.
As from the 1st of January 2011 European taxable persons must reclaim foreign VAT electronically (via an electronic refund portal) in their own member
state (EU Directive 2008/9/EC from 12 February 2008). Please find hereafter in file 1 in pdf format for your information in enclosure an overview of the
European VAT refund portals.(linked pdf form - 39Kb) 
Non-European taxable persons must still reclaim the Belgian VAT using the paper-based procedure of the 13th EU Directive (86/560/EEG of 17 November 1986). You can also reclaim your VAT at Brussels Airport.
Authors and Non-Author ONSITE Registration Fees
When making payments by credit card make sure the credit card you use DOES NOT EXPIRE IN THE SAME MONTH as the submission deadline date as this increases the risk of non-acceptance of your card.
Secondly, always DOUBLE-CHECK if your card number is CORRECT and COMPLETE, if you have included the correct EXPIRY DATE, the card is still VALID, and there are ENOUGH funds on the card, before sending EUROSIS the card information.
| Author | Members | Non-members | |
|---|---|---|---|
| Before September 22, 2025 | € 540 plus VAT (€ 653,40 inc.) | € 540 plus VAT (€ 653,40 inc.) | € 595 plus VAT (€ 719,95 inc.) |
| After September 22, 2025 | N/A | € 595 plus VAT (€ 719,95 inc.) | € 635 plus VAT (€ 768,35 inc.) |
Included in the registration fee:
- Free entrance to all sessions
- One copy of the proceedings
- Free entrance to the exhibition
- If there are tutorials: free access to a professional development seminar, including material
- All coffee and tea during the morning and afternoon breaks
- Lunches during the full conference days
- The social event for one person, including the conference dinner
Authors are expected to register early (at a reduced fee) and to attend the conference at their expense to present the accepted papers. Without early registration and payment, the paper will NOT be published in the conference Proceedings. In the case of multiple authors, one author should be identified as the person who will act as correspondent for the paper. Non-Authors can also register for a ONE day participation of € 420.
Authors and Non-Authors ELECTRONIC PARTICIPATION FEES
| Author | Members | Non-members | |
|---|---|---|---|
| Before September 22, 2025 | € 420 plus VAT (€ 508,20 inc.) | € 250 plus VAT (€ 302,50 inc.) | € 275 plus VAT (€ 332,75 inc.) |
| After September 22, 2025 | N/A | € 260 plus VAT (€ 314,60 inc.) | € 315 plus VAT (€ 381,15 inc.) |
Included in the electronic registration fee:
- Access to all sessions
- One electronic copy of the proceedings - FOR AUTHORS ONLY
- Free access to the exhibition
- If there are tutorials: free access to a professional development seminar, including material in electronic format
- Posting of the electronic presentation on the EUROSIS Youtube channel
Student Authors and Students ONSITE Registration Fees
Students who are authors, pay a registration of € 435. To qualify as a student author you need to send in together with your paper a copy of your student card. Student papers are only accepted as student papers if only the name of the student appears as author of the paper or in the case of multiple authors, all authors should be students. Students who are not authors can participate in the event for € 420.
| Author | Members | Non-members | |
|---|---|---|---|
| Before September 22, 2025 | € 435 plus VAT (€ 526,35 inc.) | € 440 plus VAT (€ 532,40 inc.) | € 445 plus VAT (€ 538,45 inc.) |
| After september 22, 2025 | N/A | € 455 plus VAT (€ 550,55 inc.) | € 470 plus VAT (€ 568,70 inc.) |
Student Authors and Students ELECTRONIC PARTICIPATION FEES
| Author | Members | Non-members | |
|---|---|---|---|
| Before September 22, 2025 | € 375 plus VAT (€ 453,75 inc.) | € 210 plus VAT (€ 254,10 inc.) | € 230 plus VAT (€ 278,30 inc.) |
| After September 22, 2025 | N/A | € 220 plus VAT (€ 266,20 inc.) | € 240 plus VAT (€ 290,40 inc.) |
Included in the student electronic registration fee:
- Access to all sessions
- One electronic copy of the proceedings - FOR AUTHORS ONLY
- Free access to the exhibition
- If there are tutorials: free access to a professional development seminar, including material in electronic format
- Posting of the electronic presentation on the EUROSIS Youtube channel
Groups
Authors from the same institution or project can present several papers at the event and will qualify for a special discount. Discounted prices can be requested from Philippe Geril. Prices vary according to submission types and numbers. A group consists of minimum 3 people.
VISA documents
If you need an invitation letter to obtain a VISA to enter the country in order to attend the conference please contact the General Conference Chair, who will provide you with such a letter. You will, however, have to have fulfilled the obligations as stipulated in the form. (visa_request_process) you find on the submissions page. If you have not fulfilled all these obligations then EUROSIS cannot forward you an invitation letter.
Your passport has to be valid at least more than six months prior to your date of arrival..
At Conference Receipt and Confirmation of Participation
Participants to the conference, can receive an at conference receipt and confirmation of participation only after actual presentation of the paper.
Register
